Job Opening
| Posting Title: | CHIEF, PROCUREMENT, P4 |
| Job Code Title: | CHIEF OF UNIT, PROCUREMENT |
| Department/Office: | International Residual Mechanism for Criminal Tribunals |
| Duty Station: | ARUSHA |
| Posting Period: | 01 April 2021 - 30 April 2021 |
| Job Opening Number: | 21-Procurement-RMT-152335-R-Arusha (R) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
This position is located in the Arusha branch of the Mechanism. The incumbent reports to the Chief Administrative Officer.
Responsibilities
Within delegated authority the incumbent will be responsible for the following duties:
•
Serves as a senior procurement and contracting expert with
responsibility for the supervision of a geographically separated team
(located in Arusha, Tanzania and The Hague, Netherlands) carrying out
international procurement of a wide variety of supplies and services
associated with complex (technically and legally) contracts and
procurement activities, in accordance with the UN established
procurement procedures and the UN Financial Rules and Regulations.
•
Plans, develops and manages the procurement activities for the
Mechanism (Arusha and Hague Branches, Kigali and Sarajevo Field
Offices).
• Provides policy procurement guidance and technical
advice on procurement strategic activities to all levels of officials
during all phases of the procurement cycle.
• Analyzes, evaluates and
assigns procurement requests and ensures that technical specifications
are thorough in terms of completeness; also ensures the use of
appropriate evaluation criteria in accordance with best value for money
policies.
• Develops and prepares complex contracts for procurement
of non-routine and complex commodities services; issues international
tender invitations; makes recommendations for finalization of purchases
and award of contracts; signs procurement orders up to the delegated
threshold, and, in cases where the amount exceeds the threshold,
prepares submissions to the Contracts Committee for review and
subsequent approval by the authorized official.
• Where required,
develops new strategic and tactical approaches to contracts, as well as
new methods for their application, based on market research.
• Works
in tandem with requisitioning entities for procurement planning, to
develop effective procurement strategies and prioritises/coordinates
contending procurement projects.
• Contributes to development of
institutional procurement policies and procedures; develops standards
and criteria for the evaluation of goods, services, supplier capacity,
etc.
• Supervises the identification of potential suppliers. Approves Source Selection Plan for formal procurement cases.
•
Establishes approaches for negotiations and conducts or coordinates all
phases of negotiations with all concerned parties, including the
negotiation of disputes arising from contracts.
• May carry out consultancy missions to the field.
•
Contributes to the reporting to intergovernmental bodies on
budget/programme performance or on programmatic/substantive issues, as
appropriate.
• Carries out administrative tasks necessary for the
functioning of the Unit, including preparation of budgets, assigning and
monitoring the performance parameters and critical indicators,
evaluation of staff performance, interviews of candidates for job
openings and evaluation of candidates; recruits staff taking due account
of geographical and gender balance and other institutional directives.
•
Participates in international, regional or national meetings on
procurement and provides programmatic/substantive expertise on issues;
holds organizational discussions with representatives of other
institutions.
• Perform other related work, as required.
•
Professionalism: Knowledge of internationally recognized procurement
standards and of all phases of international procurement techniques and
operations used in contracting for a diverse range of goods and
services. Knowledge of contract law and expertise in handling complex
contract issues. Knowledge of quantitative methods to measure supplier
capacity systems and ability to identify sources of supply, market
trends and pricing. Ability to shape and influence agreements with
requisitioning units and vendors. Ability to apply technical expertise
to resolve a range of issues/problems. Ability to develop procurement
policies, procedures and new programmes. Shows pride in work and in
achievements. Demonstrates professional competence and mastery of
subject matter. Is conscientious and efficient in meeting commitments,
observing deadlines and achieving results. Is motivated by professional
rather than personal concerns. Shows persistence when faced with
difficult problems or challenges. Remains calm in stressful situations.
•
Planning and Organising – Develops clear goals that are consistent with
agreed strategies. Identifies priority activities and assignments,
adjusts priorities as required. Allocates appropriate amount of time
and resources for completing work. Foresees risks and allows for
contingencies when planning. Monitors and adjusts plans and actions as
necessary. Uses time efficiently.
• Client Orientation –
Considers all those to whom services are provided to be “clients” and
seeks to see things from clients’ point of view. Establishes and
maintains productive partnerships with clients by gaining their trust
and respect. Identifies clients’ needs and matches them to appropriate
solutions. Monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems. Keeps
clients informed of progress or setbacks in projects. Meets timeline
for delivery of products or services to client.
• Managing
Performance – delegates the appropriate responsibility, accountability
and decision-making authority. Makes sure that roles, responsibilities
and reporting lines are clear to each staff member. Accurately judges
the amount of time and resources needed to accomplish a task and matches
task to skills. Monitors progress against milestones and deadlines.
Regularly discusses performance and provides feedback and coaching to
staff. Encourages risk-taking and supports creativity and initiative.
Actively supports the development and career aspirations of staff.
Appraises performance fairly
Advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, audit, procurement, law, or related field. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Procurement certification, such as UK CIPS (at least level 3), US ISM CPM, CPSM or equivalent is mandatory.
Work Experience
A
minimum of seven (7) years of progressively responsible experience in
procurement, contract management, or related area is required, with a
proven record of handling complex procurement evaluation and tendering
processes is required.
Previous experience with procurement within the United Nations is highly desirable.
Experience with SAP enterprise resource management systems (such as Umoja) is highly desirable.
Experience in team management, especially across multiple locations is desirable.
Experience in working with senior management is desirable.
Procurement certification, such as UK CIPS (at least level 3), US ISM CPM, CPSM or equivalent is mandatory.
English and French are the working languages of the Mechanism. Fluency in English (both oral and written) is required; knowledge of French, Dutch and/or Swahili may be an advantage.
AssessmentThere may be an assessment exercise for qualified candidates followed by a competency-based interview.
Special Notice
The
United Nations Secretariat is committed to achieving 50/50 gender
balance in its staff. Female candidates are strongly encouraged to
apply for this position.
The appointment is limited to the
International Residual Mechanism for Criminal Tribunals. Appointment of
the successful candidate on this position will be limited to the
initial funding of the post. Extension of the appointment is subject to
the extension of the mandate and/or the availability of funds. As the
international tribunals are not integrated in the Secretariat, UN Staff
Members serve on assignment or secondment from their parent
department/office if selected. Appointments of staff members in the
United Nations are subject to the authority of the Secretary-General.
Staff Members are expected to move periodically to new functions in
accordance with established rules and procedures, and may in this
context be reassigned by the Secretary-General throughout the
Organization based on the changing needs and mandates.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster
candidates must express their interest and availability for published
job openings by submitting an updated PHP and cover letter.
United Nations Considerations
According
to article 101, paragraph 3, of the Charter of the United Nations, the
paramount consideration in the employment of the staff is the necessity
of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the
United Nations if they have committed violations of international human
rights law, violations of international humanitarian law, sexual
exploitation, sexual abuse, or sexual harassment, or if there are
reasonable grounds to believe that they have been involved in the
commission of any of these acts. The term “sexual exploitation” means
any actual or attempted abuse of a position of vulnerability,
differential power, or trust, for sexual purposes, including, but not
limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual
or threatened physical intrusion of a sexual nature, whether by force
or under unequal or coercive conditions. The term “sexual harassment”
means any unwelcome conduct of a sexual nature that might reasonably be
expected or be perceived to cause offence or humiliation, when such
conduct interferes with work, is made a condition of employment or
creates an intimidating, hostile or offensive work environment, and when
the gravity of the conduct warrants the termination of the
perpetrator’s working relationship. Candidates who have committed
crimes other than minor traffic offences may not be considered for
employment.
Due regard will be paid to the importance of
recruiting the staff on as wide a geographical basis as possible. The
United Nations places no restrictions on the eligibility of men and
women to participate in any capacity and under conditions of equality in
its principal and subsidiary organs. The United Nations Secretariat is a
non-smoking environment.
The paramount consideration in the
appointment, transfer, or promotion of staff shall be the necessity of
securing the highest standards of efficiency, competence, and integrity.
By accepting an offer of appointment, United Nations staff members are
subject to the authority of the Secretary-General and assignment by him
or her to any activities or offices of the United Nations in accordance
with staff regulation 1.2 (c). In this context, all internationally
recruited staff members shall be required to move periodically to
discharge new functions within or across duty stations under conditions
established by the Secretary-General.
Applicants are urged to
follow carefully all instructions available in the online recruitment
platform, inspira. For more detailed guidance, applicants may refer to
the Manual for the Applicant, which can be accessed by clicking on
“Manuals” hyper-link on the upper right side of the inspira
account-holder homepage.
The evaluation of applicants will be
conducted on the basis of the information submitted in the application
according to the evaluation criteria of the job opening and the
applicable internal legislations of the United Nations including the
Charter of the United Nations, resolutions of the General Assembly, the
Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to
their personal profile and qualifications according to the instructions
provided in inspira to be considered for the current job opening. No
amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious
consideration for selection will be subject to reference checks to
verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
