POST PERSONAL SECRETARY II – 1 POST
POST CATEGORY(S) HR & ADMINISTRATION
EMPLOYER Mzumbe University
APPLICATION TIMELINE: 2021-04-12 2021-04-26
JOB SUMMARY N/A
DUTIES AND RESPONSIBILITIES
i. Type confidential and open letters
ii. Take care of all office facilities under custody
iii. Answer correspondences involving routine matters
iv. Check office registers to ensure that they are well maintained
v. Receive and directing visitors
vi. Keep minutes/records of meetings
vii. Take dictations by shorthand
viii. Receive, sorting and file mails
ix. Initiate and maintaining own file system
x. Prepare agendas and making arrangements for various meetings
xi. Receive files, distributing to officers and collect them back to the registry after their use
xii. Trace files, circulars and any other things requested by his/her superior for
Office use
xiii. Perform any other duties as assigned by his/her Superior
QUALIFICATION AND EXPERIENCE
Holder of Ordinary/Advanced Secondary education certificate, Must have
attended Secretarial course and passed stage III exams from any
recognized training institution. Also must have 80wpm in both Shorthand
and hatimkato with literacy in computer programs such as Windows,
Microsoft Office, Internet, E-Mail, Publisher and have pass in both
English and Kiswahili
REMUNERATION PGSS 2.1
The deadline for submitting the application is 26 April 2021
