Job Vacancy at the African Court on Human and Peoples' Rights

ADVERTISEMENT OF VACANCY N° AFCHPR/2021/02
DATA ENTRY ASSISTANT, GRADE GSA 4

FIXED TERM POSITION - AFRICAN GOVERNANCE ARCHITECTURE SUPPORT PROJECT (AGA - SP)
AFRICAN COURT ON HUMAN AND PEOPLES' RIGHTS (Closing date: 15 August 2021)

The African Court was established by virtue of Article 1   of the Protocol to the African Charter on Human and Peoples' Rights on the establishment of an African Court on Human and Peoples' Rights, adopted on 9 June 1998 and which came into force on 25 January 2004. It is the first continental judicial body charged with the responsibility of ensuring the protection of human and peoples' rights. The Court became operational in 2006 and its seat is in Arusha, in the United Republic of Tanzania.

The Court invites applications from citizens of African Union Member States for the following position:

1. Post

•     Job title:              Data Entry Assistant
•     Post level:            GSA4
•     Supervisor:         Documentalist
•     2nd Supervisor: Head of Legal Division
•     Directorate:         Legal Division
•     Duty station:       Arusha

2. Job Purpose

To sort, organise, scan, rename, index and enter data documents into Electronic Case Management System/Repository and ensure both old and current case files and other documents are integrated into the relevant system.

Major Duties and Responsibilities

Under the overall supervision of the Head of Legal Division, and the direct supervision of the Documentalist,   the Data Entry Assistant will perform the following duties and responsibilities:

a) Assist the Documentalist in the implementation   of the digitisation project for both judicial and administrative   records.

b) Liaise with Court Clerks to sort, prioritize, organize, scan, rename and index data/ documents for uploading to Electronic Case Management   System or any other suitable system.

c) Optimize /re-size big files to the required size in the E-case Management System.

d) In liaison with Information Technology   Unit and Court Clerks,   update and maintain   information   on the Electronic Case Management   System and in archives.

e) Liaise with relevant Heads of Units and or Divisions on digitization of current and archival Administrative   Documents and review scanned files and update or purge them as necessary for easy retrieval.

f)      Upload   final scanned   Judicial   Decisions   in the African   Union Common Repository

g) Keep backup of all scanned documents in safe location (preferably offsite)
in case of disaster.

h) Control the quality of the information captured in digital format and ensure confidentiality    of classified information.

i)     Perform any other duties as required.

3. Educational Qualifications

Candidates must have an Advanced Certificate of Secondary School Education and a Diploma in either Records and Archives Management   or Information Technology.   A higher qualification   (university degree or postgraduate   diploma) in any of the above• mentioned disciplines will be an added advantage. Computer literacy is essential.

4.   Work Experience

Candidates must have a minimum of five (5) years relevant professional experience in modern digitization,   archiving   or records /document   management,   operating   heavy duty scanners or multifunctional   copiers, preferably in an international organization.

5. Other relevant skills:

a) Demonstrate   professionalism;
b) Highly developed conceptual,   analytical,   and innovative problem-solving   ability;
c) Demonstrated   ability to handle complex archives issues;
d) Good planning and organizational   skills including ability to establish priorities and to plan, coordinate and monitor own work plan;
e) Concentration,   accuracy,   and working under minimum supervision;
f)   Respect for confidentiality   and good public relations;
g) Excellent   interpersonal   skills and ability to work under pressure   in   a multi- cultural environment;
h) Good communication   skills;
i)   Excellent knowledge of international organizations;
j) Computer literacy

6. Language Requirement

An excellent command of at least one of the AU working languages (Arabic, English, French and Portuguese).     Knowledge   of any of the other three will be an added advantage.

7. Tenure of Appointment

Appointment to this post shall be based on a Fixed Term contract for a period of One year. Thereafter, the contract may be renewed for the same period subject to Satisfactory performance   and availability of funds.

8. Gender Mainstreaming

The African Court is an equal opportunity employer; qualified women are strongly encouraged to apply.

9. Remuneration

The overall salary for this post shall be US$ 49,367.20 (grade GSA 4, step 5 International) per year for internationally   recruited staff, and US$ 18,679.28 (Grade GSA 4, step   5   Local)   for locally   recruited   staff. This   global   salary   includes   all allowances.

10.Applications

To apply, please submit the following:
i)   A letter stating reasons for seeking employment with the Court;
ii) A detailed and updated CV, indicating your nationality, age and gender (comply with requirements   for candidates wishing to apply for posts in the Court);
iii) Names and contact details (including email address) of three referees;
iv) Certified copies of degree and diplomas.

Applications    should   be submitted   not later than August 15, 2021 and should be addressed to the postal address or email indicated hereunder:

African Court on Human and Peoples' Rights
P.O. Box. 6274
Arusha, Tanzania
Tel : + 255 27 2970 430/431/432/433/434
E-mail: humanresources@african-court.org