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Job Vacancy at the African Court on Human and Peoples' Rights - Data Entry Assistant, Grade GSA 4


ADVERTISEMENT    OF VACANCY  N° AFCHPR/2021/02
DATA  ENTRY  ASSISTANT,   GRADE  GSA 4


FIXED TERM  POSITION  -  AFRICAN  GOVERNANCE   ARCHITECTURE   SUPPORT PROJECT  (AGA -  SP)
AFRICAN  COURT  ON HUMAN  AND PEOPLES'   RIGHTS (Closing date: 15 August 2021)


The African Court was established by virtue of Article 1   of the Protocol to the African Charter on Human and Peoples' Rights on the establishment of an African Court on Human and Peoples' Rights,  adopted on 9 June 1998 and which came into force on 25 January 2004.  It is the first continental judicial body charged with the responsibility of ensuring the protection of human and peoples' rights. The Court became operational in 2006 and its seat is in Arusha, in the United Republic of Tanzania.

The Court invites applications from citizens of African Union Member States for the following position:

1.  Post

•     Job title:            
  Data Entry Assistant
•     Post level:         
   GSA4
•     Supervisor:        
Documentalist
•     2nd Supervisor: 
Head of  Legal Division
•     Directorate:        
Legal Division
•     Duty station:       Arusha

2.  Job Purpose

To sort, organise, scan,  rename, index and enter data documents into Electronic Case Management System/Repository and ensure both old and current case files and other documents are integrated into the relevant system.

Major Duties and Responsibilities

Under the overall supervision  of the Head of Legal Division,  and the direct supervision of the  Documentalist,   the  Data  Entry Assistant  will  perform  the following  duties  and responsibilities:

a) Assist the Documentalist  in the implementation   of the digitisation  project for both judicial  and administrative   records.

b)  Liaise with Court Clerks to sort, prioritize,  organize,  scan,  rename  and index data/  documents  for uploading  to Electronic  Case  Management   System  or any other suitable  system.

c)  Optimize  /re-size  big files  to the  required  size  in the  E-case  Management System.

d)  In liaison  with  Information  Technology   Unit and  Court  Clerks,   update  and maintain   information   on the  Electronic  Case  Management   System  and  in archives.

e)  Liaise with relevant  Heads of Units and or Divisions  on digitization  of current and archival Administrative   Documents  and review scanned files and update or purge them  as necessary  for easy retrieval.

f)      Upload   final  scanned   Judicial   Decisions   in  the  African   Union  Common Repository

g)  Keep  backup  of all scanned  documents  in safe  location  (preferably  offsite)
in case of disaster.

h)  Control  the quality  of the information  captured  in digital  format  and ensure confidentiality    of classified  information.

i)     Perform  any other duties as required.

3.  Educational Qualifications

Candidates  must have an Advanced  Certificate  of Secondary  School  Education  and a Diploma  in either  Records  and Archives  Management   or Information  Technology.   A higher  qualification   (university  degree  or postgraduate   diploma)  in  any of the above• mentioned  disciplines  will be an added advantage.  Computer  literacy is essential.

4.   Work  Experience

Candidates  must have a minimum  of five (5) years relevant  professional  experience  in modern  digitization,   archiving   or  records  /document   management,   operating   heavy duty scanners  or multifunctional   copiers,  preferably  in an international  organization.

5.  Other  relevant skills:

a) Demonstrate   professionalism;
b) Highly developed  conceptual,   analytical,   and innovative  problem-solving   ability;
c) Demonstrated   ability to handle complex  archives  issues;
d) Good  planning  and  organizational   skills  including  ability  to establish  priorities and to plan, coordinate  and monitor  own work plan;
e)  Concentration,   accuracy,   and working  under minimum  supervision;
f)   Respect  for confidentiality   and good public relations;
g) Excellent   interpersonal   skills  and  ability  to  work  under  pressure   in   a  multi- cultural  environment;
h) Good communication   skills;
i)   Excellent  knowledge  of international  organizations;
j)  Computer  literacy

6.  Language  Requirement

An excellent  command  of at least one of the AU working  languages  (Arabic,  English, French  and  Portuguese).     Knowledge   of  any  of  the  other  three  will  be  an  added advantage.

7.  Tenure  of Appointment

Appointment  to this post shall be based on a Fixed Term contract  for a period of One year. Thereafter,  the contract  may be renewed  for the same  period subject to Satisfactory  performance   and availability  of funds.

8.  Gender  Mainstreaming

The African  Court  is an equal  opportunity  employer;  qualified  women  are strongly encouraged  to apply.

9.  Remuneration

The overall  salary for this post shall be US$ 49,367.20  (grade  GSA 4,  step 5 International) per year  for  internationally   recruited  staff,  and  US$  18,679.28  (Grade GSA  4,  step   5   Local)   for locally   recruited   staff.  This   global   salary   includes   all allowances.


10.Applications


To apply,  please  submit the following:
i)   A letter stating  reasons for seeking  employment  with the Court;
ii)  A detailed  and  updated  CV,  indicating  your  nationality,  age and gender (comply  with  requirements   for candidates  wishing  to apply  for  posts  in the Court);
iii)  Names  and contact  details  (including  email address)  of three  referees;
iv)  Certified  copies  of degree  and diplomas.

Applications    should   be  submitted   not  later  than  August 15,  2021  and  should  be addressed  to the postal  address  or email indicated  hereunder:

African Court on Human  and Peoples'  Rights
P.O. Box. 6274
Arusha, Tanzania
Tel :  + 255 27 2970 430/431/432/433/434
E-mail:  humanresources@african-court.org

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