Executive Assistant to the CEO
POSITION: EXECUTIVE ASSISTANT TO CHIEF EXECUTIVE OFICER
LOCATION: HEAD OFFICE
REPORTING LINE: CHIEF EXECUT/IVE OFFICER
POSITION SUMMARY:
Reporting
directly to the Chief Executive Officer (CEO), the Executive Assistant
to the CEO provides executive and administrative support to the CEO and
Board of Directors, as well as the Senior Management Team (SMT). The
Executive Assistant manages CEO calendar on daily basis, serves as the
primary point of contact internaly and externaly on all matters
pertaining to the CEO Office. The Executive Assistant serves as a
liaison to the Board of Directors and Senior Management Team, organizes
and coordinates executive outreach and external relations efforts.
DUTIES AND RESPONSIBILITIES:
Executive Support
- Assist
the CEO with daily administrative duties and completes a broad variety
of administrative tasks that include managing an active calendar of
appointments, completing expense reports, composing and preparing
correspondences, arranging complex and detailed travel plans,
itineraries and agendas and compiling documents for meetings.
- Communicate
with the staff on CEO’s behalf and coordinate logistics with high-level
meetings both internally and externally and coordinate strategic
activities with the SMT and other members of
- Communicate
directly and on behalf of the CEO with Board members, donors, staff and
others stakeholders on matters related to programmatic initiatives as
- Draft reports, proposals, letters and emails, prepare and coordinate oral and written communication with donors and prospects.
- Support the CEO in his external commitments related to MDH, including service on external boards, committees and other groups.
- Assist in scheduling and coordinating the agenda of Senior Management Team meetings and participate as an adjunct
- Prepare minutes of the meetings and follow up on assigned action
- Represent the CEO in designated meetings as
Recommended:
Board Support and Liaison
- Serve
as the CEO’s administrative liaison to the Board of Directors and
manage Board activities, which include coordinating all Board Committees
meetings, Board meetings and Annual General meetings (i.e. prepare
venue, collect agenda, compile and distribute board materials, record
minutes and provide other secretarial services).
- Coordinate new
Board members orientations, facilitate ticket bookings, arrange hotel
accommodations for Board members during travels, process travel
reimbursements and organize functions.
- Maintain confidential
files and information and ensure both electronic and hard copies of
essential correspondences are safely kept for
Other Responsibilities
- Keep all agreements, MoUs, Title deeds and other sensitive confidential
- Process all organization’s registration fees including returns to BRELA and update MDH records with
- Work with administration staff to process work permit where
- Assist with processing of MDH’s memberships with other
- Provide
assistance as needed to the front desk operations to include but is not
limited to, answering phones, accepting package and other deliveries
and signing in visitors/guests.
- Perform any other related duties as may be
Requirements: Education, Work experience and Skills- Bachelor’s
degree in Social Sciences or equivalent qualifications from a
recognized education Possession of post graduate qualifications will be
ab added advantage.
- A minimum of five (5) years relevant work experience in providing similar support for Senior-level management in a health sector
- Proficiency in Microsoft Windows, including Word, Excel and PowerPoint.
- Highest level of ethics and integrity, and ability to maintain confidentiality at all times.
- Strong
interpersonal skills and ability to build relationships with
stakeholders, including staff, board members, external partners and
donors.
- Strong organizational skills that reflect ability to
perform and prioritize multiple tasks seamlessly with excellent
attention to detail.
- Excellent communication skills and ability to read, interpret various documents and prepare concise
- Excellent time-management and well-developed management and problem-solving
- Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
- Must be flexible and willing to work extra time during busy times and on call during weekends and after business
TO APPLY:
Interested
candidates should submit an application letter indicating clearly the
position applied for, a detailed copy of their CV, and names and contact
information (email addresses and telephone numbers) of three work
related referees.
Applications should be submitted by 17th May 2021, to the Director of Human Resource through
e- mail hr@mdh.or.tz.
Kindly note that only shortlisted applicants will be contacted.
Please note MDH don’t have any recruitment agents and don’t charge any fees to the interested candidates.
Navigation Ajira zetu, zoom Tanzania, Ajira mpya | Tanzania Jobs,
Current Jobs in Tanzania Ajira zetu, zoom Tanzania, Ajira mpya |
Tanzania Jobs, Current Jobs in Tanzania Ajira zetu, zoom Tanzania, Ajira
mpya | Tanzania Jobs, Current Jobs in Tanzania
Home
Tanzania Jobs
Zambia Jobs
Jobs-Africa
Scholarships
SA-Bursaries
BLOG
Post Job
Operations Assistant-Field Support 8 Positions at International
Organization for Migration April, 2021
IOM - International Organization for Migration (IOM) Full time Jobs
Kasulu, Kigoma April 13, 2021 NGO and Social Work Jobs
Nafasi za kazi Tanzania » NGO and Social Work Jobs » Operations
Assistant-Field Support 8 Positions at International Organization for
Migration April, 2021
POST DESCRIPTION
I. POSITION INFORMATION
Vacancy Notice Number IOM/KSU/006/2021
Position title Operations Assistant-Field Support (Eight Positions)
Position grade G4-Graded
Duty station Kasulu/Makere, Tanzania
Type of Appointment & Durations SST-4 Months with possibility of
extension
Job family Operations
Organizational unit Movement Operations
Position rated on N/A
Reports directly to National Associate Movements Operations Officer
Overall supervision by Movement Operations Manager
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the general supervision of the Movement Operations Manager and the
direct supervision of the National Associate Movements Operations
Officer, the Operations Assistant (Field Support) is responsible for
undertaking movement operations activities in the field, with the
following duties and responsibilities:
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Undertake field support activities in an assigned area or areas,
such as at an airport, transit center, third-party facility, camp-based
operation or sub-office, or in relation to transportation.
2. Perform airport services, such as providing custodial care of
travel documentation; verifying identities and documentation, including
exit permissions, visas, tickets and other items in the travel bag;
assisting with airport formalities, including flight arrivals, curb-side
assistance, check-in, luggage formalities, immigration procedures,
security screening systems and customs clearance; escorting arriving
individuals to ground transportation and departing individuals to their
gates; visually confirming flights have departed; ensuring individuals
with special needs or equipment receive appropriate support; and, as
needed, sending notifications using relevant systems.
3. Assist individuals at transit centers or third-party facilities,
including upon arrival with sign-in, verification of identity,
orientation, food and non-food items and room assignments; during their
stay with food and non-food items, instructions, briefings, activities
and resolution of issues; and upon departure for medical appointments,
return travel or onward travel with briefings, luggage support and
transition to transportation. Enter and update relevant data in the
appropriate systems and ensure vulnerable
individuals are assisted in a manner that ensures their safety, security
and comfort; report all issues immediately to the appropriate
supervisor(s).
4. Provide assistance at transit centers and third-party facilities
for extended periods of up to 12 hours and during overnight periods,
ensuring the needs of individuals are met throughout their stay.
Communicate promptly with third-party facility representatives and/or
supervisors if issues arise.
5. Assist in the coordination of transportation from consolidation
points, transit centers and third-party facilities, including liaising
with service providers, ensuring the identity verification, readiness
and organization of individuals being transported, and providing
relevant briefings. Assist with baggage sorting, tagging and handling
and escort individuals on transportation as needed. Ensure individuals
with special needs are provided with appropriate services and report any
issues to supervisors immediately.
6. Provide selection mission support, exit permit support and/or
interpretation services for individuals at the airport, in transit
centers, camps, consolidation points and third-party facilities or
during transport by air, ground or water.
7. Provide regular feedback on work being accomplished to the
Operations Assistant (Team Leader) and/or supervisors and team members
and keep supervisors immediately informed of any issues requiring their
attention.
8. Maintain and ensure the confidentiality and integrity of all
relevant paperwork in line with standards of conduct and data protection
rules. Alert the Operations Assistant (Team Leader) or management of
any non- compliance to SOPs or codes of conduct by IOM staff members or
partners.
9. Perform such other duties as may be assigned.
IV. REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION
· Four years of working experience with secondary [high school]
education; two years of working experience with Bachelor’s degree.
· Four years of working experience with secondary [high school]
education; two years of working experience with Bachelor’s degree.
EXPERIENCE
· Prior Movement Operations or transportation experience is a
strong advantage.
SKILLS
Good knowledge of Word, Excel and the internet, Strong interpersonal and
communication skills.
V. LANGUAGES
Required
(specify the required knowledge)
Desirable
For this position, fluency in English is required (oral and written).
Working knowledge of French and/or Spanish is an advantage.
VI. COMPETENCIES
The successful candidate is expected to demonstrate the following values
and competencies:
Values
· Inclusion and respect for diversity: respects and promotes
individual and cultural differences; encourages diversity and inclusion
wherever possible.
· Integrity and transparency: maintains high ethical standards and
acts in a manner consistent with organizational principles/rules and
standards of conduct.
· Professionalism: demonstrates ability to work in a composed,
competent and committed manner and exercises careful judgment in meeting
day- to-day challenges.
Core Competencies – behavioural indicators level 1
· Teamwork: develops and promotes effective collaboration within
and across units to achieve shared goals and optimize results.
· Delivering results: produces and delivers quality results in a
service- oriented and timely manner; is action oriented and committed to
achieving agreed outcomes.
· Managing and sharing knowledge: continuously seeks to learn,
share knowledge and innovate.
· Accountability: takes ownership for achieving the Organization’s
priorities and assumes responsibility for own action and delegated
work.
· Communication: encourages and contributes to clear and open
communication; explains complex matters in an informative, inspiring and
motivational way.
SIGNATURES:
1ST LEVEL SUPERVISOR DATE
2ND LEVEL SUPERVISOR DATE
HOW TO APPLY:
Interested candidates should fill in the PH form, submit CV’s and
cover letter indicating Vacancy Notice number with 3 professional
references and contacts to email address: tzvacancy@iom.int
Operations Assistant-Field Support [8 Positions]
Kasulu/Makere,Tanzania, Terms of Reference [Deadline 26 April 2021]
The vacancies are opened for both Internal and External Candidates.
Only e-mail applications will be considered.
The deadline for submitting the application is 26 April 2021
“All the vacancies announced by IOM Tanzania are completely free and
candidates are not at any point requested to pay a fee for applying or
during the recruitment process’’
Document:
PDF icon PH FORM.pdf
File PH FORM.docx
If you like Us, please subscribe to our FREE Job Alerts. You can also
find us on Twitter, Instagram and Facebook.
WhatsAppFacebookTwitterMessenger
Share
Related Posts:
Data Clerk at World Health Organization April, 2021
WASH Officer,(NO2),TA, at UNICEF April, 2021
Social inclusion and Gender Adviser at VSO April, 2021
Agronomy Adviser at VSO April, 2021
Coffee Farmer Cooperative Development Adviser at VSO April, 2021
Service Assistant at Absa April, 2021
Lead Generator-2 Rock City Mall at Absa April, 2021
Lead generator-3 Rock City Mall at Absa April, 2021
Loan Officers at VisionFund Tanzania Microfinance Bank April, 2021
Recovery Officers at VisionFund Tanzania Microfinance Bank April,
2021
Legal Officer at VisionFund Tanzania Microfinance Bank April, 2021
Group Finance Manager at Ker & Downey Safaris April, 2021
Only candidates can apply for this job.
Login as Candidate
AJIRA IOM » Nafasi za kazi International Organization for Migration
(IOM) Ajira mpya 2021/2022 AJIRA: Nafasi za kazi International
Organization for Migration Nafasi za Kazi in April 2021 Nafasi za kazi
NGOs
NECTA CSEE RESULTS 2020
MATOKEO KIDATO CHA PILI RESULTS 2020
MATOKEO DARASA LA NNE RESULTS 2020
NECTA QT RESULTS 2020
NECTA STD seven Results 2020/2021
Search Job Here
Keyword
Reset
Jobs in Tanzania: JOB SCAM ALERT!! Never Pay To Get A Job. Legitimate
companies don’t ask for money and any employment or job openings with
requests for payment or fees should be treated with extreme caution,
viewed as potentially fraudulent and reported TO TAKUKURU (PCCB)
immediately. Mabumbe.com is not responsible for monies paid to Scammers.
JOBS BY CATEGORIES / FIELD
Accounting Jobs
Driver Jobs
Administration Jobs
Banking and Finance Jobs
Banking and Finance Jobs
Banking and Finance Jobs
Medical and Dental Jobs
Customer Care Service Jobs
Human Resources jobs
IT Jobs
BROWSE ALL JOB CATEGORIES
JOBS VACANCIES BY LOCATION
Jobs in Dar es Salaam
Jobs in Dodoma
Jobs in Arusha
Jobs in Mwanza
Jobs in Kigoma
Jobs in Morogoro
Jobs in Nyarugusu
BROWSE ALL JOBS LOCATION
JOBS
Jobs in Tanzania
Jobs in Zambia
Jobs in Rwanda
Jobs in Kenya
Jobs in Uganda
Jobs in Ghana
Tenders in Tanzania
ABOUT US
About Us
Contact us
Privacy
Disclaimer
Companies
Post A Job
Advertise Here
OTHER SERVICES
Scholarships
ZA-Bursaries
Career Advice
CV Writing Service
Scam and Fraud Alert
Project Proposal Writing
Common Interview Questions
Mabumbe India © 2021 | Home | Terms | privacy | Developed By mabumbe
Send to a friend
Your full name
Your friend email
Content
Login
Username
Password
Remember Me
Forgot Password?
Sign Up
Display name
Username
Email
Password
Retype your password
You are
I agree with the Terms of use
Already have an account? Login Now
✓
Thanks for sharing!
AddToAny
More…
Please ensure that you mention mabumbe.com as the source of this Post. © Copyright 2020, All Rights Reserved.
Click Here to Join us on Telegram for Instant Job Updates.