Vacancy Notice

IOM/DAR/011/2021

Position title Programme Assistant (Migration Policy & UN Reforms)

Position grade G5- Graded

Duty station Dar es Salaam, United Republic of Tanzania

Durations 4 Months with possibility of extension

Job family Programme

Organizational unit Programme Unit

Reports directly to Programme Coordinator

Overall Supervised by Chief Of Mission

II. ORGANIZATIONAL CONTEXT AND SCOPE

The Global Compact for Safe, Orderly and Regular Migration (GCM) is a non-binding agreement, prepared under the auspices of the United Nations, adopted by Member States, including the United Republic of Tanzania, in December 2018. The GCM is anchored in the 2030 agenda and serves as a roadmap to help achieve the migration dimensions of the SDGs.

IOM is committed to ensuring that the activities of the UN system maximize the development potential of migration. IOM’s strategic vision provides a blueprint on how to respond to these opportunities by recognizing the important role that migration can play in promoting human development when occurring in a safe, orderly and regular manner. To achieve this, it will be important to draw linkages between the GCM and the Sustainable Development Goals (SDGs) and raise awareness among UN country team (UNCT) members and members of the Networks on Migration on the connection between migration, the GCM and the SDGs. Mainstreaming migration in the UN Sustainable Development Co-operation Framework and Common Country Analysis and identifying entry points through the SDGs and Objectives of the GCM is crucial.

Under the direct supervision of the Programme Coordinator, and under the overall supervision of the Chief of Mission, and in coordination with Regional Liaison and Policy Officer in the Regional Office in Nairobi as needed, the Programme Assistant (Migration Policy & UN Reforms) will support IOM Tanzania’s work in developing responses to policy processes and partnerships with a range of actors in view of the above.


III. RESPONSIBILITIES AND ACCOUNTABILITIES

The selected candidate will be responsible for the following duties and tasks:


1. Research, collect and analyse relevant information pertaining to mainstreaming migration in the UN Sustainable Development Co-operation Framework for the United Republic of Tanzania and Common Country Analysis and identifying entry points through the SDGs and Objectives of the GCM.

2. Monitor and analyse key migration related policy and strategic developments including emerging issues; draft, coordinate inputs and disseminate regular updates on policy developments.

3. Support IOM Tanzania’s participation and in UN-led processes and working groups as well as inter-agency cooperation (including the UN Migration Network, UN Reforms) where migration issues are relevant;

4. Assist in compiling and drafting policy briefs and documents, information materials, presentations and other materials for reports, plans, studies, briefings, talking points, recommendations, meetings etc.

5. Support IOM Tanzania’s efforts in its advocacy and outreach functions.

6. Draft, coordinate and consolidate inputs for IOM’s regional and institutional reports.

7. Support country-level strategic planning, as required.

8. Provide support in organizing and coordinating meetings, trainings including drafting meeting agendas, sending out invitations, drafting summaries of coordination meetings, circulation of relevant materials and publications among partners agencies.

9. Assist the Programme Coordinator with clerical and operational support while assisting the Government identifying its priorities to support the implementation of the GCM by initiating stakeholder consultations to identify the GCM priorities and developing a plan of action to facilitate implementation of the GCM commitments at national level.

10. Assist in preparing trainings for staff to understand UN reforms.

11. Assist in mapping government regulations and policies related to migration and linking these to the ongoing assessment led by the Regional Office.

12. Participate in relevant meetings as assigned.

13. Perform any other duties as may be assigned.


IV. REQUIRED QUALIFICATIONS AND EXPERIENCE

EDUCATION

Requirements:

1. Bachelor’s degree from an accredited academic institution in Political or Social Sciences, International Relations, with at least two years of relevant working experience;

2. Experience liaising with UN agencies;

3. Experience liaising with government agencies as well as with various national and international NGOs;

4. Sound and proven understanding of migration issues in United Republic of Tanzania and in East Africa.

5. Experience working with United Nations Agency, Non-Governmental Organisations (NGOs), Government agencies or in the private sector.

6. Excellent knowledge of the SDGs.


SKILLS

• Proficient in computer software: Microsoft Office (Outlook, Words, Excel, power point and Internet Explorer).

• Strong interpersonal and communication skills

• Ability to work well in an international environment with people from diverse backgrounds and cultures

• High level of computer literacy

• Self-starter who can work independently under pressure.

• Excellent problem-solving skills and eye for detail

• Excellent organization skills;

• Assessment and secondary data research analysis skills, • Analytical, creative and critical thinking.


V. LANGUAGES

Fluency in English is required (oral and written).

Good command of written and spoken English


VI. COMPETENCIES[1]

The incumbent is expected to demonstrate the following technical and behavioural competencies.

Accountability

• Accepts and gives constructive criticism.

• Follows all relevant IOM procurement procedures, processes, and policies.

• Meets deadline, cost, and quality requirements for outputs.

• Monitors own work to correct errors.

• Takes responsibility for meeting commitments and for any shortcomings.


Client Orientation

• Identifies the immediate and peripheral clients of own work.

• Establishes and maintains effective working relationships with clients.

• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries.

• Keeps clients informed of developments and setbacks.


Continuous Learning

• Contributes to colleagues’ learning.

• Demonstrates interest in improving relevant skills.

• Demonstrates interest in acquiring skills relevant to other functional areas.

• Keeps abreast of developments in own professional area.


Communication

• Actively shares relevant information.

• Clearly communicates, and listens to feedback on, changing priorities and procedures.

• Writes clearly and effectively, adjusting wording to the intended audience.

• Listens effectively and communicates clearly, adapting delivery to the audience.


Creativity and Initiative

• Actively seeks new ways of improving programmes or services.

• Expands responsibilities while maintaining existing ones.

• Persuades others to consider new ideas.

• Proactively develops new ways to resolve problems.


Leadership and Negotiation

• Convinces others to share resources.

• Actively identifies opportunities for and promotes organizational change.

• Presents goals as shared interests.

• Articulates vision to motivate colleagues and follows through with commitments.


Performance and Management

• Provides constructive feedback to colleagues.

• Identifies ways for their staff to develop their abilities and careers.

• Provides fair, accurate, timely, and constructive staff evaluations.

• Uses staff evaluations appropriately in recruitment and other relevant HR procedures.

• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations.


Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others.

• Identifies priority activities and assignments for self and others.

• Organizes and documents work to allow for planned and unplanned handovers.

• Identifies risks and makes contingency plans.

• Adjusts priorities and plans to achieve goals.

• Allocates appropriate times and resources for own work and that of team members.


Professionalism

• Masters subject matter related to the procurement responsibilities.

• Identifies issues, opportunities, and risks central to responsibilities.

• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation.

• Persistent, calm, and polite in the face of challenges and stress • Treats all colleagues with respect and dignity.

• Works effectively with people from different cultures by adapting to relevant cultural contexts.

• Knowledgeable about and promotes IOM core mandate and migration solutions.


Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment.

• Contributes to and follows team objectives.

• Gives credit where credit is due.

• Seeks input and feedback from others.

• Delegates tasks and responsibilities as appropriate • Actively supports and implements final group decisions.

• Takes joint responsibility for team’s work.


Technological Awareness

• Learns about developments in available technology.

• Proactively identifies and advocates for cost-efficient technology solutions.

• Understands applicability and limitation of technology and seeks to apply it to appropriate work.


Resource Mobilization

• Establishes realistic resource requirements to meet IOM needs.


Additional Information

This position is open to Tanzanian nationals only. Qualified female candidates are strongly encouraged to apply.

All application documents will be handled in accordance with IOM data protection policy. The selected candidate is required to commence the assignment as soon as the recruitment process completes.


Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.


HOW TO APPLY:

Interested candidates should fill in the PH form (download here), submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to email address: tzvacancy@iom.int

The vacancy is opened for both Internal and External Candidates.

Only e-mail applications will be considered.

“All the vacancies announced by IOM Tanzania are completely free and candidates are not at any point requested to pay a fee for applying or during the recruitment process

For further information, please refer to: https://tanzania.iom.int/vacancies


The deadline for submitting the application is 24 June 2021.