Procurement Officer(1)
Medical Teams International TZ
| Department: | Operations | Grey Sections to be completed by Human Resources. | |
| Team: | Operations | Job Code: | |
| Reports to (position): | Logistics & Procurement Manager | Org. Reporting Line: | |
| Location(s): | Dar es salaam, with occasional travel to field locations | Job Band: | Grade 16 |
| Workdays & Number of scheduled hours per week: | Monday-Friday, 40-45 hours/week, occasional weekends and public holidays | FLSA: | N/A |
| Full Time or Part Time | Full Time | ||
| Position Type: | Regular Employee | EEO Job Class: | N/A |
| Travel: | With Frequent travel to Field sites | Last Update: | 22/04/2021 |
| If Manager of Staff: Number (and Titles) of Direct Reports: | Assistant Procurement Officer | Total # of Staff in Team/Department under management of this position: | 1 |
Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
JOB SUMMARY
The Procurement Officer is responsible for implementing all Procurement activities and assist Logistics & Procurement Manager to facilitate all Medical Teams operations in Tanzania.
JOB RESPONSIBILITIES
- Responsible for overseeing all procurement of goods, transport, subcontracted works and services at the country level.
- Manage all procurement process in accordance with MTI and donor policies and procedures, in a transparent, accountable, efficient, timely and cost-effective manner, negotiating prices and proposing new suppliers to be validated.
- Liaise with the Logistics officer in planning of transportation for goods and services procured country level & International level.
- Responsible for tracking Procurement budget at country level; ensure field Operations staff are utilizing ERP system to manage inventory; manage orders in accordance with MTI and donor policies.
- Provide training to Operations staff in the use of Unit 4 ERP system and ensure updated records are in the system and paper files with correct supporting documentation.
- Submit and collect quotations and tenders following MTI and donor policies.
- Manage vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules.
- Ensure accurate tracking of the procurement budget lines.
- Assist in annual procurement planning process and continuously track country level budget vs. actual, providing reports to management as required to support decision making.
- Ensure that local market surveys are regularly conducted to gain a full knowledge of the availability and price of local items.
- Conduct supplier verification visits and processes as required.
- Facilitate follow-up and supplier visits in Dar es Salaam as required.
- Ensure the procurement and disposal of commodities are in line with applicable licenses and are properly documented.
- Ensure all procurements comply with MTI and donor procurement policies including submitting procurement plans on time, implementing processes correctly, managing vendors and contracts, maintaining proper records and submitting reports according to schedule.
- Ensure Assistant procurement officer receives mentorship and participates in capacity building opportunities.
- Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
- Other duties as assigned.
EDUCATION, LICENSES, & CERTIFICATIONS
- Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration or related field is required.
- Professional certification is required.
EXPERIENCE
- 4 years of procurement and logistics experience, inclusive of 1 year of supervisor experience is required.
- Experience with donor (UN, USAID, etc.) asset and procurement specific procedures is an added advantage.
KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE
- In-depth knowledge of global supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management.
- In-depth knowledge of ERP systems
SKILLS
- Highly skilled at using ERP systems to manage inventory logistics.
- Strong interpersonal, influencing and negotiation skills.
- Skilled in managing a budget.
- Skilled in training and leading a team.
- Skilled at using Microsoft Word, Excel and Outlook
- A good command of both written and spoken English.
ABILITIES
- Ability to act with integrity and ensure security and appropriate use of assets.
- Keen interest to mentor others
- Highly organized with good quantitative ability
- Ability to maintain detailed records with high accuracy.
- Ability to support MTI Calling and adhere to the MTI Code of Conduct
PHYSICAL CONDITIONS
This position requires occasional travel to health facilities located in remote areas with very basic living conditions.
NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.
Application Procedure:
- All interested applicants who meet the criteria should email their application letter and CV in either PDF or Word only, including three work related referee to: recruitmenttz@medicalteams.org
- Indicate your expected salary, current/previous salary, and notice period at the bottom of your CV.
- Indicate clearly the position applied for in the subject line” Procurement Officer”.
- Application Deadline: 18th of January 2022 at 1700HRS.
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