THE FOUNDATION FOR AFRICAN EMPOWERMENT
Finance and Administration Manager
Background
The Foundation for African Empowerment (FAE) is a nongovernmental organization working to change lives of children including those with special educational needs and disabilities (SEND). FAE’s mission is to improve access to quality inclusive education for all children and young people including those with SEND through providing support services, awareness raising and advocacy so that they can reach their full potential and thrive in their communities. We work towards building a world that is truly inclusive, supportive, protective and better for all children and young people. Our office is located close to Tengeru in Arusha, Tanzania.
FAE is seeking for a passionate, committed and skilled volunteer to join its management team in the capacity of Finance and Administration Manager (FAM) in order to help in advancing its mission through finance and administrative functions. For the four initial months, this is a volunteer position but thereafter expected to become a paid position.
Job Summary
FAM is in-charge of the Finance and Administration Department and responsible for all financial, administrative and human resources matters of the organization. S/he will ensure effective implementation of the financial policies and procedures according to the FAE’s guidelines and in compliance with donors’ requirements and international best practices.
S/he will play a critical role in partnering with the senior leadership team in strategic decision making and operations as FAE continues to enhance its quality programming and build capacity.
Key Duties and Responsibilities
Financial Management
- Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
- Coordinate and lead the annual audit process, liaise with external auditors and assess any changes necessary.
- Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
- Manage organizational cash flow and forecasting.
- Implement a robust contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
- Grant and contract management including supporting Executive Director in negotiating donor funding support.
Human Resources, Technology and Administration
- Further develop FAE’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
- Ensure that recruiting processes are consistent and streamlined.
- Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
- Work closely and transparently with all external partners including third-party vendors and consultants.
- Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
- Assist in the development of current and long‐term organizational goals and objectives as well as policies and procedures for FAE operations.
- Ensure that procurement and administration policies and procedures are adhered to and are compatible with FAE Policies and donor criteria.
- Ensure that regular financial statements are produced so that the Executive Director and the Board have adequate information for decision making.
- Undertake corporate responsibilities as assigned by the Executive Director.
Minimum Qualifications
- Bachelor’s degree in commerce, finance, accounting, business administration/management or equivalent.
- A relevant Masters degree or a Chartered Accountant (CA), Certified Public Accountant (CPA) or any other accounting professional qualification is an added advantage.
- A minimum of (3) three years broad experience in financial management and/or fundraising in an NGO sector or similar.
Required Skills
- Knowledge and demonstrated experience of using Quick Books Accounting Software.
- Ability to analyze financial data, report and audit coordination, and has preferably overseen a human resources function.
- Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
- Knowledge of and/or demonstrated experience in fundraising techniques including, but not limited to:proposal writing; prospect research; donor relations and stewardship; and correspondence management.
- Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
- An ability to write clear and concise reports; good spoken and written English.
- Excellent computer skills including navigating email, internet and Ms Word, Ms Excel and PowerPoint.
Behavioral competencies
- To be able and willing to align one's own behavior with the needs, priorities and goals of the organization, and to promote organizational goals to meet organizational needs. It also includes acting in accordance with organizational decisions and behaving with integrity.
Reporting
The FAM will report on a day to day basis to the Executive Director and also coordinate with other departments of FAE.
Method of Application
We look forward to receiving your complete application in English which includes (1) a cover letter, (2) a statement of motivation stating why you want to join FAE and your suitability for the position, and (3) an updated CV/resume. Do not send certificates at this stage. Also, let us know how soon you can join us if you are selected. Please send your application to the addressee below by June 9th, 2021. Submission of applications by email is highly encouraged. Only applicants who best match the position needs will be contacted.
Contact Details
Executive Director
The Foundation for African Empowerment
P.O.Box 116
Duluti, Arusha, Tanzania
Email:info@thefaeafrica.org
Tel: +255 767 187299
Website: www.thefaeafrica.org
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