Job Vacancy at Rafiki Social Development Organization (Rafiki-SDO) - Assistant Finance & Administration Officer

NEW JOB ADVERTISEMENT
Introduction

Rafiki Social Development Organization is a development and advocacy Non-Governmental and Nonprofit making Organization working with Children, Youth, Marginalized and Vulnerable groups, families and their communities to reach their full potential by advocating for their rights and tackling the causes of poverty and injustice. The Organization was established in January 2005 and registered under the NGO Act of 2002, issued with a registration number No.00NGO/00006336 to operate in Tanzania Mainland.

Rafiki-SDO is currently implementing the EpiC Project in Shinyanga Municipal Council and Shinyanga District Council which is funded by USAID through FHI-360 with the aim of addressing critical gaps and bottlenecks in the response to HIV-AIDS among key and vulnerable populations (KVP) and adolescent girls and young women (AGYW).

To facilitate smooth implementation of this project, RAFIKI-SDO wishes to recruit qualified, experienced, motivated and dynamic individuals in the following position;

1. Job Title: Assistant Finance & Administration Officer - (1 POST)

Office location: Rafiki-SDO-Shinyanga Office
Work station: Shinyanga Office.
Reporting to: Finance and Administration Manager
Duration: 12 Months / Renewable (full time)
Salary: Attractive package

• Establish financial systems and policies for the project to ensure Organization compliance, practices, and regulations;
• Provide financial and administrative support in the design, implementation, and monitoring of project
activities;
• Advise project staff on donor requirements; and provide training on financial management,
record keeping, operational systems, and policies as needed;
• Maintain audit trail for all projects matters i.e., proper book keeping both soft and hard copies, proper
filling of project documents etc.
• Ensure sufficient internal controls are maintained throughout the project life, i.e., bank reconciliations
and all expenses are with proper approvals and documentations.
• Maintain project fixed assets register
• Develop and monitor budgets for the project;
• Work with program staff to finalize and administer sub agreements, subcontracts, MOU and other related project agreements;
• Effectively communicate with and orient subrecipients to ensure understanding of donor regulations,
cost norms and requirements. Ensure the financial monitoring of all
• Project sub-grants in accordance with proper accounting principles and donor requirements;
• Work with procurement process to ensure proper planning, purchasing and distribution of project products in compliance with Rafiki-SDO policies and donor regulations;
• Analyze project expenses, including financial reports, on a monthly and quarterly basis;
• Assess cost-effectiveness of methodologies proposed by the project leadership team;
• Coordinate input for the annual budgeting process with the Grant officer and subrecipients;
• Supervise other financial and administrative staff;
• Ensure timely preparation and submission of complete and accurate financial reports and cash
requests as per donor requirements.
• Maintain effective linkages between technical components, grants and finance and administrative functions within the project.
• Oversee compliance of Donor financial policy guidelines, policies and procedure of Government of Tanzania relating to all statutory requirements (PAYE, WHT, SDL, WCF, NSSF, HESLB) and any other income tax.

Dealing with Problems:
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
• Collates and provides technical support for the implementation of the project within assigned
districts
• Puts in place systems to monitor and provide technical soundness in the implementation of the project in assigned districts/areas
• Works with minimum supervision
• Analyses issues for decision making to strengthen and support delivery of Education programs that meets organizational requirements and refer to line manager for approval.
Communications and Working Relationships:
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
• Maintains high contact with staff working on education program activities at PU or district level to offer support for understanding and implementation of education related activities
• There is a low contact with other staff to support them with understanding education programs and
their support in the implementation of related activities.

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Gained through education, training, & experience

Qualification and Experience
• University degree in business administration, accounting, economics or another relevant field;
• At least three (03) years of experience working on donor-funded development programs and financial
management;
• At least one (01) year in a supervisory role
Demonstrated behaviors needed by the post holder to successfully perform the role
• Demonstrating High level of confidentiality
• Knowledgeable of the Health system and activities in Tanzania
• Develops, motivates, coaches and promotes high performance by partners’ staff and collaborators.
• Teamwork.
• Working under pressure.
• Communicates clearly and effectively.
• Develops winning grants proposals.
• Works in a participative community approach.

HOW TO APPLY:
If you believe you are the ideal person we are looking for, please submit your application letter to Executive Director, Rafiki-SDO, P.O.BOX 2078, SHINYANGA.

Describing why you are the right candidate for this position, curriculum vitae detailing your experience, copy of educational certificates and three (3) professional referees from previous and current place of employment. Please send the application to ajira@rafikisdo.or.tz

NOTE: When applying through email, indicate the position title in email subject line. Rafiki-SDO will
review the applications sent to the official e-mail address, Postal and application which will be submitted to Rafiki-SDO office. The closing date for the applications will be Thursday 24th October, 2021. 17:00 PM.

Only shortlisted candidates will be contacted
To learn more about Rafiki-SDO visit: www.rafikisdo.or.tz