POST DESCRIPTION
| I. POSITION INFORMATION | ||
| SVN | IOM/DAR/024/2021 | |
| Position title | Cleaner | |
| Position grade | G-1 | |
| Duty station | Dar es Salaam, United Republic of Tanzania | |
| Durations | 6 Months with possibility of extension | |
| Position number | To be created | |
| Job family | Support | |
| Organizational unit | Operations Unit | |
| Reports directly to | VAC Team Leader | |
| Overall Supervised by | Chief of Mission | |
| II. ORGANIZATIONAL CONTEXT AND SCOPE | ||
| Established in 1951, IOM is a Related
Organization of the United Nations, and as the leading UN agency in the
field of migration, works closely with governmental, intergovernmental,
and non-governmental partners. IOM is dedicated to promoting humane and
orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants.
Under the overall supervision of the Chief of Mission in Dar es Salaam and direct supervision of the VAC Team Leader in Dar es Salaam; the incumbent will be responsible for the following tasks |
||
| III. CORE FUNCTIONS/RESPONSIBILITIES | ||
| The selected candidate will be responsible for the following duties and tasks:
1. Maintain office cleaners, which includes clearing the offices, bathrooms, common areas, mopping floors, dusting computers and phones on daily basis. 2. Keeping kitchens, toilets in hygienic condition and replenish sanitary items as deemed necessary. 3. Advise Procurement staff about cleaning materials needs. 4. Notify supervisor about any repairs that she/he deems necessary. 5. Prepare the tea/Coffee for the staff on daily basis. 6. Provide hospitality for the office visitors. 7. Perform any other duties as may be assigned by supervisors. |
||
| IV. REQUIRED QUALIFICATIONS AND EXPERIENCE | ||
| Education:
• Minimum of six months’ work experience in office cleaning. • Secondary Diploma. EXPERIENCE: • Ability to work independently or with minimum supervision. • Personal commitment, efficiency, and flexibility. • Ability to work effectively and harmoniously with colleagues from different cultures and professional backgrounds. |
||
| V. LANGUAGES | ||
| Fluency in English and Kiswahili is required | ||
| VI. COMPETENCIES[1] | ||
|
Behavioural • Accountability-takes responsibility for action and manages constructive criticisms • Continuous Learning-promotes continuous learning for self and others • Communications-listens and communicates clearly, adapting delivery to the audience. • Performance Management-Provides constructive feedback to colleagues. • Professionalism-Displays mastery of subject matter • Teamwork-contributes to a collegial team environment incorporates gender related needs, perspectives, concerns and promotes equal gender participation. • Technological Awareness-displays awareness of relevant technological solutions; |
||
| Additional Information | ||
| This position is open to Tanzanian nationals only. Qualified female candidates are strongly encouraged to apply.
All application documents will be handled in accordance with IOM data protection policy. The selected candidate is required to commence the assignment as soon as the recruitment process completes. |
||
HOW TO APPLY:
Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to email address: tzvacancy@iom.int
The vacancy is opened for both Internal and External Candidates.
Only e-mail applications will be considered.
“All the vacancies announced by IOM Tanzania are completely free and candidates are not at any point requested to pay a fee for applying or during the recruitment process
[1] Competencies and respective levels should be drawn from the Competency Framework of the Organization.
The deadline for receiving applications is 30 December 2021.
Have a look at Other Jobs in Dar es Salaam Here
POST DESCRIPTION
I. POSITION INFORMATION
Vacancy Announcement VN – IOM/DAR/020/2021
Position title Operations Assistant (Movements)
Position grade G.5
Duty station Dar es Salaam, Tanzania
Position number To be created
Job family Operations
Organizational unit Movement Operations
Is this a Regional, HQ, MAC, PAC, Liaison Office or Country
Similar Jobs
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ART Nurse 7 positions at THPS August, 2021
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Office based position?
Country-office based position
Appointment type One Year Fixed Term, with possible extension
Reports directly to Operations Associate,
Movements & Data Processing
Number of Direct Reports 0
VACANCY–SPECIFIC INFORMATION
II. ORGANIZATIONAL CONTEXT AND SCOPE
Since the inception of IOM in 1951, Movement Operations have been and
continue to be a fundamental pillar of the Organization’s work. The
organized movement of persons in need of international migration
assistance is a primary mandate of the Organization and a cornerstone of
IOM’s operations. This mandate has resulted in the international
transport of more than 15 million migrants and refugees worldwide.
Movement Operations Units in various IOM Country Offices, coordinated
under the Division of Resettlement and Movement Management (RMM) in the
Department of Operations and Emergencies (DOE) at IOM’s Geneva
Headquarters (HQ), are responsible for all aspects of travel for
migrants and refugees under IOM’s auspices, in accordance with the
various framework agreements with resettlement and receiving Governments
and partners across the spectrum of the Organization’s programmes.
Under the general supervision of the Movement Operations Manager and the
direct supervision of the Operations Associate, Movements & Data
Processing, the Operations Assistant (Movements) is responsible for
undertaking movements activities, with the following duties and
responsibilities:
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Coordinate, schedule, and book travel for individuals upon
receipt of travel- ready status and/or request in accordance with travel
requirements, including but not limited to the distribution of Advance
Booking Notifications (ABNs), updates, domestic flights, cancellations,
and departure notifications.
2. Organize and complete all bookings in a timely manner and in
accordance with the Handbook of IOM Tariffs (HIT) and standard operating
procedures (SOPs) from the Division of Resettlement and Movement
Management
(RMM). Under the supervision of the Operations Associate, Movements
&
Data Processing. distribute travel information to internal and external
stakeholders.
3. Compile and analyse descriptive statistics, using I-GATOR to
capture costs and prepare travel loan paperwork as specified in SOPs and
in accordance with host government’s procedures.
4. Create movement data files, by ABN, for all individuals in
accordance with SOPs and for IOM accountability.
5. In accordance with local practices and RMM guidelines and
standards, and in close coordination with supervisors, identify and
assign escorts to accompany vulnerable individuals.
6. In coordination with Operations Associate, Movements & Data
Processing, process exit permission paperwork and ICRC Travel Documents
in accordance with established standards and the local guidelines.
7. Conduct identity and document verification prior to the
distribution of travel documentation to refugees, immigrants, and
migrants.
8. Conduct pre-departure counselling on pre-embarkation procedures
and special needs during travel (such as meals, medication, wheelchairs,
and medical conditions) as needed. Identify beneficiary vulnerabilities
and coordinate appropriate action to ensure they are addressed.
9. Provide regular feedback on work being accomplished to the
Operations Associate, Movements & Data Processing and keep
supervisors immediately informed of any issues that arise.
10. Demonstrate an in-depth understanding of relevant Movement
Operations SOPs and Movements-related systems and databases (including
iGATOR, MiMOSA, SAR, and Amadeus), as well as the ability to remain
professional, impartial, and unbiased during all interactions with
migrants and colleagues per the IOM Code of Conduct and instruction on
the Prevention of Sexual Exploitation and Abuse (PSEA.)
11. Maintain and ensure the confidentiality and integrity of all
relevant paperwork in line with standards of conduct and data protection
rules. Alert Operations Associate, Movements & Data Processing, or
management of any non- compliance to SOPs or codes of conduct by IOM
staff members or partners.
12. Perform such other duties as may be assigned.
IV. REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION
· Completed secondary [high school] education required with five
years of relevant working experience in social science or business
administration or related field.
· Bachelor’s degree social science or business administration with
three years of working experience.
EXPERIENCE
· At least 5 years’ experience in an airline or busy travel agency
carrying out similar tasks.
· Proficiency in AMADEUS or other airlines Computer reservations
system
· Previous experience in experience with NGO ‘s or international
organizations is an added advantage.
· Overall knowledge of USRAP , Australian , Canadian and European
IOM resettlement procedures is a critical advantage.
· Prior Movement Operations or transportation experience is a
strong advantage.
SKILLS
· Strong computer skills – Word, Excel, and Internet; experience
with Movement Operations-related databases and systems (including
iGATOR, MiMOSA, SAR and Amadeus) is a strong advantage.
V. LANGUAGES
Required
(specify the required knowledge)
Advantageous
For this position, fluency in English and Kiswahili is required (oral
and written). Working knowledge of French and/or Spanish is an
advantage.
VI. COMPETENCIES1
The successful candidate is expected to demonstrate the following values
and competencies:
Values
· Inclusion and respect for diversity: respects and promotes
individual and cultural differences; encourages diversity and inclusion
wherever possible.
· Integrity and transparency: maintains high ethical standards and
acts in a manner consistent with organizational principles/rules and
standards of conduct.
· Professionalism: demonstrates ability to work in a composed,
competent and committed manner and exercises careful judgment in meeting
day- to-day challenges.
1 Competencies and respective levels should be drawn from the Competency
Framework of the Organization.
How to Apply:
Interested candidates should fill in the PH form, submit CV’s and
cover letter indicating Vacancy Notice number with 3 professional
references and contacts to tzvacancy@iom.int
Only electronic applications will be accepted
Kindly note only shortlisted candidates will be contacted & Vacancy
is open for Tanzanian nationals.
“All the vacancies announced by IOM Tanzania are completely free and
candidates are not at any point requested to pay a fee for applying or
during the recruitment process
Document:
PDF icon
PH FORM.pdf
File
PH FORM.docx
Click Here For More Details
The deadline for submitting the application is 05 September 2021.
POST DESCRIPTION
I. POSITION INFORMATION
Vacancy Announcement VN – IOM/DAR/020/2021
Position title Operations Assistant (Movements)
Position grade G.5
Duty station Dar es Salaam, Tanzania
Position number To be created
Job family Operations
Organizational unit Movement Operations
Is this a Regional, HQ, MAC, PAC, Liaison Office or Country
Similar Jobs
Program Support Specialist II - Health at Compassion August, 2021
Assistant Data Officer (AD0) 17 positions at THPS August, 2021
ART Nurse 7 positions at THPS August, 2021
CTC Clinician (3 positions) at THPS August, 2021
Office based position?
Country-office based position
Appointment type One Year Fixed Term, with possible extension
Reports directly to Operations Associate,
Movements & Data Processing
Number of Direct Reports 0
VACANCY–SPECIFIC INFORMATION
II. ORGANIZATIONAL CONTEXT AND SCOPE
Since the inception of IOM in 1951, Movement Operations have been and
continue to be a fundamental pillar of the Organization’s work. The
organized movement of persons in need of international migration
assistance is a primary mandate of the Organization and a cornerstone of
IOM’s operations. This mandate has resulted in the international
transport of more than 15 million migrants and refugees worldwide.
Movement Operations Units in various IOM Country Offices, coordinated
under the Division of Resettlement and Movement Management (RMM) in the
Department of Operations and Emergencies (DOE) at IOM’s Geneva
Headquarters (HQ), are responsible for all aspects of travel for
migrants and refugees under IOM’s auspices, in accordance with the
various framework agreements with resettlement and receiving Governments
and partners across the spectrum of the Organization’s programmes.
Under the general supervision of the Movement Operations Manager and the
direct supervision of the Operations Associate, Movements & Data
Processing, the Operations Assistant (Movements) is responsible for
undertaking movements activities, with the following duties and
responsibilities:
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Coordinate, schedule, and book travel for individuals upon
receipt of travel- ready status and/or request in accordance with travel
requirements, including but not limited to the distribution of Advance
Booking Notifications (ABNs), updates, domestic flights, cancellations,
and departure notifications.
2. Organize and complete all bookings in a timely manner and in
accordance with the Handbook of IOM Tariffs (HIT) and standard operating
procedures (SOPs) from the Division of Resettlement and Movement
Management
(RMM). Under the supervision of the Operations Associate, Movements
&
Data Processing. distribute travel information to internal and external
stakeholders.
3. Compile and analyse descriptive statistics, using I-GATOR to
capture costs and prepare travel loan paperwork as specified in SOPs and
in accordance with host government’s procedures.
4. Create movement data files, by ABN, for all individuals in
accordance with SOPs and for IOM accountability.
5. In accordance with local practices and RMM guidelines and
standards, and in close coordination with supervisors, identify and
assign escorts to accompany vulnerable individuals.
6. In coordination with Operations Associate, Movements & Data
Processing, process exit permission paperwork and ICRC Travel Documents
in accordance with established standards and the local guidelines.
7. Conduct identity and document verification prior to the
distribution of travel documentation to refugees, immigrants, and
migrants.
8. Conduct pre-departure counselling on pre-embarkation procedures
and special needs during travel (such as meals, medication, wheelchairs,
and medical conditions) as needed. Identify beneficiary vulnerabilities
and coordinate appropriate action to ensure they are addressed.
9. Provide regular feedback on work being accomplished to the
Operations Associate, Movements & Data Processing and keep
supervisors immediately informed of any issues that arise.
10. Demonstrate an in-depth understanding of relevant Movement
Operations SOPs and Movements-related systems and databases (including
iGATOR, MiMOSA, SAR, and Amadeus), as well as the ability to remain
professional, impartial, and unbiased during all interactions with
migrants and colleagues per the IOM Code of Conduct and instruction on
the Prevention of Sexual Exploitation and Abuse (PSEA.)
11. Maintain and ensure the confidentiality and integrity of all
relevant paperwork in line with standards of conduct and data protection
rules. Alert Operations Associate, Movements & Data Processing, or
management of any non- compliance to SOPs or codes of conduct by IOM
staff members or partners.
12. Perform such other duties as may be assigned.
IV. REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION
· Completed secondary [high school] education required with five
years of relevant working experience in social science or business
administration or related field.
· Bachelor’s degree social science or business administration with
three years of working experience.
EXPERIENCE
· At least 5 years’ experience in an airline or busy travel agency
carrying out similar tasks.
· Proficiency in AMADEUS or other airlines Computer reservations
system
· Previous experience in experience with NGO ‘s or international
organizations is an added advantage.
· Overall knowledge of USRAP , Australian , Canadian and European
IOM resettlement procedures is a critical advantage.
· Prior Movement Operations or transportation experience is a
strong advantage.
SKILLS
· Strong computer skills – Word, Excel, and Internet; experience
with Movement Operations-related databases and systems (including
iGATOR, MiMOSA, SAR and Amadeus) is a strong advantage.
V. LANGUAGES
Required
(specify the required knowledge)
Advantageous
For this position, fluency in English and Kiswahili is required (oral
and written). Working knowledge of French and/or Spanish is an
advantage.
VI. COMPETENCIES1
The successful candidate is expected to demonstrate the following values
and competencies:
Values
· Inclusion and respect for diversity: respects and promotes
individual and cultural differences; encourages diversity and inclusion
wherever possible.
· Integrity and transparency: maintains high ethical standards and
acts in a manner consistent with organizational principles/rules and
standards of conduct.
· Professionalism: demonstrates ability to work in a composed,
competent and committed manner and exercises careful judgment in meeting
day- to-day challenges.
1 Competencies and respective levels should be drawn from the Competency
Framework of the Organization.
How to Apply:
Interested candidates should fill in the PH form, submit CV’s and
cover letter indicating Vacancy Notice number with 3 professional
references and contacts to tzvacancy@iom.int
Only electronic applications will be accepted
Kindly note only shortlisted candidates will be contacted & Vacancy
is open for Tanzanian nationals.
“All the vacancies announced by IOM Tanzania are completely free and
candidates are not at any point requested to pay a fee for applying or
during the recruitment process
Document:
PDF icon
PH FORM.pdf
File
PH FORM.docx
Click Here For More Details
The deadline for submitting the application is 05 September 2021.
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