Job Opening
| Posting Title: | ADMINISTRATIVE OFFICER, P4 |
| Job Code Title: | ADMINISTRATIVE OFFICER |
| Department/Office: | International Residual Mechanism for Criminal Tribunals |
| Duty Station: | ARUSHA |
| Posting Period: | 31 March 2021 - 29 April 2021 |
| Job Opening Number: | 21-Administration-RMT-152340-R-Arusha (R) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
This position is located in the Office of the Chief Administrative Officer, Registry, Arusha Branch under the supervision of the Chief Administrative Officer and in coordination with the Officer in Charge of the Registry of the Arusha Branch. The International Residual Mechanism for Criminal Tribunals (The Mechanism) was established by Security Council resolution 1966 (2010) to carry out a number of essential functions of the International Tribunal for the former Yugoslavia and the International Criminal Tribunal for Rwanda. The Mechanism has two branches, in Arusha and in The Hague.
ResponsibilitiesThe incumbent will be responsible for coordinating and overseeing the administrative support to the Branch. Lead, oversee and coordinate the preparation and implementation of the administrative work program to ensure compatibility with work priorities and objectives. Provide input into the budget process, taking into account the most effective use of resources. Initiate and conduct studies to improve budget reporting systems and cost-effective utilization of program resources. Monitor and control budgetary allocations through regular reviews; draft routine and ad hoc outputs; and, provide effective monitoring reports and data. Identify deviations from plans and propose corrective measures. Establish, review and maintain a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control. Provide direct supervisory support to the General Services Section and act as additional reporting officer in the areas of Finance, IT, Procurement and Human Resources management. Implement and monitor support services, including procurement of supplies and services; transport and travel, engineering, facility management, provision of local utilities and general service requirements. Produce major/complex reports for management. Perform other related work as required.
Competencies
•
Professionalism – Knowledge of administrative, budgetary, financial and
human resources policies and procedures. Ability to apply various
United Nations administrative rules and regulations in work situations.
Conceptual analytical and evaluative skills to conduct independent
research and analysis. Ability to identify issues, formulate opinions,
make conclusions and recommendations. Strong written and oral
communication skills. Actively seeks to improve programmes or services.
Ability to offer new and different options to solve problems or meet
client needs. Shows pride in work and in achievements. Demonstrates
professional competence and mastery of subject matter. Is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results. Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges.
Remains calm in stressful situations. Commitment to implementing the
goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.
•
Accountability – Takes ownership of all responsibilities and honours
commitments. Delivers outputs for which one has responsibility within
prescribed time, cost and quality standards. Operates in compliance
with organisational regulations and rules. Supports subordinates,
provides oversight and takes responsibility for delegated assignments.
Takes personal responsibility for his/her own shortcomings and those of
the work unit, where applicable.
• Planning and Organizing –
Develops clear goals that are consistent with agreed strategies.
Identifies priority activities and assignments, adjusts priorities as
required. Allocates appropriate amount of time and resources for
completing work. Foresees risks and allows for contingencies when
planning. Monitors and adjusts plans and actions as necessary. Uses
time efficiently.
• Judgement/Decision-making – Identifies the
key issues in a complex situation, and comes to the heart of the problem
quickly. Gathers relevant information before making a decision.
Considers positive and negative impacts of decisions prior to making
them. Takes decisions with an eye to the impact on others and on the
Organisation. Proposes a course of action or makes a recommendation
based on all available information. Checks assumptions against facts.
Determines that the actions proposed will satisfy the expressed and
underlying needs for the decision. Makes tough decisions when
necessary.
• Managing Performance – Delegates the appropriate
responsibility, accountability and decision-making authority. Makes
sure that roles, responsibilities and reporting lines are clear to each
staff member. Accurately judges the amount of time and resources needed
to accomplish a task and matches task to skills. Monitors progress
against milestones and deadlines. Regularly discusses performance and
provides feedback and coaching to staff. Encourages risk-taking and
supports creativity and initiative. Actively supports the development
and career aspirations of staff. Appraises performance fairly.
Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, procurement, engineering or related area. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience
Minimum
of 7 years of progressively responsible experience in administration,
budget, finance, procurement, facility management or related field.
Relevant work experience from the United Nations is desirable.
Must have demonstrated experience leading teams, including performance management.
Transactional experience in SAP is desirable.
Experience as a certifying officer and programme manager are desirable.
Experience working in the domain of international justice is desirable.
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French or Kiswahili might be an advantage.
AssessmentThere may be an assessment exercise for qualified candidates followed by a competency-based interview.
Special Notice
The
United Nations Secretariat is committed to achieving 50/50 gender
balance in its staff. Female candidates are strongly encouraged to
apply for this position.
The appointment is limited to the
International Residual Mechanism for Criminal Tribunals (IRMCT).
Appointment of the successful candidate on this position will be limited
to the initial funding of the post. Extension of the appointment is
subject to the extension of the mandate and/or the availability of
funds. As the IRMCT is not integrated in the Secretariat, UN Staff
Members may serve on assignment or secondment from their parent
department/office if selected. Appointments of staff members in the
United Nations are subject to the authority of the Secretary-General.
Staff Members are expected to move periodically to new functions in
accordance with established rules and procedures, and may in this
context be reassigned by the Secretary-General throughout the
Organization based on the changing needs and mandates.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster
candidates must express their interest and availability for published
job openings by submitting an updated PHP and cover letter.
United Nations Considerations
According
to article 101, paragraph 3, of the Charter of the United Nations, the
paramount consideration in the employment of the staff is the necessity
of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the
United Nations if they have committed violations of international human
rights law, violations of international humanitarian law, sexual
exploitation, sexual abuse, or sexual harassment, or if there are
reasonable grounds to believe that they have been involved in the
commission of any of these acts. The term “sexual exploitation” means
any actual or attempted abuse of a position of vulnerability,
differential power, or trust, for sexual purposes, including, but not
limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual
or threatened physical intrusion of a sexual nature, whether by force
or under unequal or coercive conditions. The term “sexual harassment”
means any unwelcome conduct of a sexual nature that might reasonably be
expected or be perceived to cause offence or humiliation, when such
conduct interferes with work, is made a condition of employment or
creates an intimidating, hostile or offensive work environment, and when
the gravity of the conduct warrants the termination of the
perpetrator’s working relationship. Candidates who have committed
crimes other than minor traffic offences may not be considered for
employment.
Due regard will be paid to the importance of
recruiting the staff on as wide a geographical basis as possible. The
United Nations places no restrictions on the eligibility of men and
women to participate in any capacity and under conditions of equality in
its principal and subsidiary organs. The United Nations Secretariat is a
non-smoking environment.
The paramount consideration in the
appointment, transfer, or promotion of staff shall be the necessity of
securing the highest standards of efficiency, competence, and integrity.
By accepting an offer of appointment, United Nations staff members are
subject to the authority of the Secretary-General and assignment by him
or her to any activities or offices of the United Nations in accordance
with staff regulation 1.2 (c). In this context, all internationally
recruited staff members shall be required to move periodically to
discharge new functions within or across duty stations under conditions
established by the Secretary-General.
Applicants are urged to
follow carefully all instructions available in the online recruitment
platform, inspira. For more detailed guidance, applicants may refer to
the Manual for the Applicant, which can be accessed by clicking on
“Manuals” hyper-link on the upper right side of the inspira
account-holder homepage.
The evaluation of applicants will be
conducted on the basis of the information submitted in the application
according to the evaluation criteria of the job opening and the
applicable internal legislations of the United Nations including the
Charter of the United Nations, resolutions of the General Assembly, the
Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to
their personal profile and qualifications according to the instructions
provided in inspira to be considered for the current job opening. No
amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious
consideration for selection will be subject to reference checks to
verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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